Moving business premises: the checklist

All businesses rely on energy. Without power to keep machines and computers running, things tend to grind to a halt. This is easy enough to manage when you are settled but what about when you are moving business premises?

If you’re moving business premises in the near future, then make sure you work methodically through this list to ensure the smoothest transition possible. It is different to moving house, so be sure to follow attentively.

Checklist when moving business premises

The following checklist covers everything you need to do to ensure you have enough power at your existing site (without paying any extra once you have left), as well as making sure the lights are on at your new address so you can hit the ground running.

• Tell your current supplier that you’re moving – let your supplier know the date you intend to move so you’re not paying for the new tenant’s energy once you are gone
• Let the new supplier know you are moving in – provide the supplier at the new premises with your move in date so they can ensure you have a connection and know when to start the billing process
• Sticking with the same supplier? Not a problem but it’s always worth getting some energy quotes for your new premises as energy prices can vary in different locations and you might be able to save
• Investigate the new supply status. This will usually be in one of three conditions: disconnected from the previous tenant, connected or a new build with no existing connection.
• Take a final meter reading at your premises. This is to avoid being charged for any power a new business tenant might end up using in your name
• Take a meter reading at your new premises. This is to ensure you are billed accurately for the power you use and don’t end up paying for the previous tenant. You should give this meter reading to your new supplier
• Make sure your new supplier has the correct address. Billing issues do occur so make sure all your details are right

Can you transfer your current energy deal to your new premises?

Business energy contracts are linked to the supply point. This means that your existing deal won’t be transferable in the same way that a domestic supply might be. While it may be possible to receive your supply from your existing provider at your new premises, you will need to contact them to check first; you might find yourself in the position where you need to cancel your contract.

Your existing contract will expire the day you leave your current premises and you will have to start a new one the day you move into your new location, whether that is with your current supplier or an entirely new one.

There is also no guarantee that you will get the same rates. The cost of your business energy depends on a number of factors, such as the location, size of your business and more. However, there is nothing to say that your new rates won’t be cheaper. It’s always worth shopping around to see which providers offer a service and how much it might cost.

Checklist when moving into a new business premises

When you move into your new premises you will automatically be transferred onto a ‘deemed rate’ with the building’s current suppliers. These can be expensive, so it is important that you negotiate a new energy deal as soon as possible - if you have not done so already.
 

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It may be possible to benefit from some energy efficient savings so speak to the property manager about relevant certification.

Checklist to ensure a smooth transition

Moving business premises can be a very challenging time, with lots to think about. Moving equipment, staff and kitting out a new workspace all add stress but you need energy in place to make sure the transition is smooth.

Following the above checklist and making sure you have thought about all your energy needs – both in your existing building and new location – will help to make everything as smooth as possible.

Read more:

• What to do when moving into a new build
• Moving into a rented property
• Moving out

FAQ

What do I need to do when moving business premises?

Ensure your existing supplier knows you are leaving and on what day, take a meter reading at this point. Arrange a new supply or connection for the new premises and take a meter reading the day you move in. You should make sure all providers and suppliers involved know dates and have accurate readings to ensure a smooth transition.

Do I need to take meter readings?

Yes, on the day you leave your existing premises and the day you enter your new ones you should take an accurate meter reading and provide it to your supplier. This will stop you being charged for power that someone else is using or has already used.

Can you transfer your current energy deal to your new premises?

Business energy contracts are linked to the supply point, so your existing deal is not transferable. It may be possible to receive your supply from your existing provider but you will need to contact them to check. You won’t be able to simply transfer your contract, as all existing contracts will expire the day you leave your current premises. You will have to start a new one the day you move into your new location, no matter who supplies your power.

Can I change my business energy provider?

Although it doesn’t work in the same way as domestic energy it is still possible to change business energy providers and get a better deal, although the choice may be more limited.